Being a Board Member
Board meetings are held quarterly on a pre-scheduled Sunday from 10 am - 11:30 am EST via Zoom. An annual in-person meeting occurs during our annual conference. Weekly participation in a private Facebook Workplace group is also required when availability permits. 2-4 hours per month is the estimated time commitment needed to keep our governing board successful.
Each director shall serve a term of 2 years, or until a successor has been elected and qualified. Existing directors are eligible for re-election for an unlimited amount of terms.
Board members are prohibited from receiving compensation for their services on the board. IAPMD does provide complimentary attendance to our annual conference as well as other benefits as a thank you for your volunteerism and support.
Other Requirements & Considerations
Board members are expected to abide by the existing organizational bylaws and attend a preliminary orientation meeting prior to attending their first meeting. Members are permitted to miss no more than two consecutive meetings in a single term. Additionally, board members are expected to participate in a $50 per month "give or get" to further the activities and sustainability of the organization.
Roles & Responsibilities
Board Member at Large
The Board of Directors exists to advance the mission and services of IAPMD through program oversight and development; identifying fundraising and funding opportunities; and actively advocating for the well-being of association members, organization supporters, and fellow board volunteers.
Secretary of the Board of Directors
The secretary position of a non-profit organization plays a critical role in fostering communication and diligence through proper management and utilization of important records such as meeting minutes and the organization’s bylaws.
The secretary position has wide-ranging responsibilities, requiring much more than simply being present at all board meetings. He or she is an active conduit for communication by giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes. Additionally, the secretary should be knowledgeable of the organization’s records and related materials, providing advice and resources to the board on topics such as governance issues, amendments to the state laws, and the like, that will assist them in fulfilling their fiduciary duties.
As the custodian of the organization’s records, the secretary is responsible for maintaining accurate documentation and meeting any legal requirements such as annual filing deadlines. The secretary is responsible for reviewing and updating documents as necessary and ensuring all documents are safely stored and readily accessible.
Treasurer of the Board of Directors
The Treasurer of this organization shall keep and maintain, or cause to be kept and maintained, full and accurate books and records of accounts of this organization’s properties and transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital and other matters customarily including in financial statements. The Treasurer shall send, or cause to be sent, to the Directors of this organization such financial statements and reports as are required to be sent by law, by these Bylaws or by the Board.
The Treasurer shall (a) deposit, or cause to be deposited, this organization’s funds and other valuables in the name and to the credit of this organization with such depositaries as may be designated by the Board; (b) disburse, or cause to be disbursed, the funds of this organization as may be ordered by the Board, taking proper vouchers for such disbursements; (c) participate in the development of the annual budget and in the monitoring of actual financial performance in relation to the budget; (d) render, or cause to be rendered, to the President, the Chair of the Board, and the Board, whenever requested, an account of all transactions entered into as Treasurer and of the financial condition of this organization; (e) oversee the development and observation of the organization’s financial policies; (f) serve as chair of the Finance Committee; and (g) have such other powers and perform such other duties as may be prescribed to him or her by the Board.